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Appendix III

Assembly Approved Variances to Universitywide Regulations

(Includes All Variance Approved by The Assembly From 1963 Through June 2019)

[1: On June 15, 1970, the Assembly approved for the spring quarter 1970 only, temporary variances to SR's 764 and 752 for all Divisions. These temporary variances are not recorded herein. Revised 15 June 1971.]

[Note: In this web-page version of the Variances, footnotes from the original text will be inserted within brackets. Such bracketed notes will follow immediately after the text that referred to them in the original version. Footnote numbers are noted at the start of each bracket, as with 1, above.]

Deviances from the Universitywide regulations, per Divisional legislation, have been approved by the Senate Assembly as follows:

Regulation 300

  1. Santa Barbara
    • 101 A. Part-Time Degree undergraduate/graduate students admitted to the Santa Barbara campus are regular upper-division/graduate students enrolled in approved Part-Time Degree Programs who are authorized under policies and criteria established by the Santa Barbara Division to register as part-time students. Applicants for Part-Time Degree status must be qualified for admission and registration under Senate and Santa Barbara Division requirements and standards.
    • 101 B. Undergraduate and graduate students in Part-Time Degree status may enroll only in those established major or degree programs approved for such enrollment by the Council on Part-Time Degree, the Executive Committee of the Faculty concerned (see Divisional Legislative Ruling 1.93.A, Appendix II or the Graduate Council and the Faculty Legislature. (30 May 74)

Regulation 510

  1. Los Angeles
    • A300. The Departmental Scholar. A student who has completed 24 courses or 96-quarter units at UCLA or the equivalent at another institution, and who has completed the requirements in preparation for his/her major, may be designated a Department of ...[name] Scholar. Departments will designate only exceptionally promising students as Departmental Scholars, subject to the approval of the Graduate Council. The Departmental Scholar will be admitted provisionally to the Los Angeles Graduate Division in his department or in an interdepartmental degree program in which his department is a component field. In order to obtain both his Bachelor's and Master's degrees, the Departmental Scholar must fulfill requirements of each of these programs. No course may be used to fulfill the requirements of both of the degrees. Should a student for any reason be forced to, or wishes to, withdraw from the Departmental Scholar program, his department will notify the Graduate Division, and his provisional admission to the Graduate Division will be lapsed. (11 Mar 66)
    • A300. A student who has completed 24 courses or 96 quarter units at UCLA, or the equivalent at another institution, and who has completed the requirements for a major, may be designated a Department of (...) Scholar. Departments will designate only exceptionally promising students as Departmental Scholars, subject to the approval of the Graduate Council. The Departmental Scholar will be admitted provisionally to the Los Angeles Graduate Division in his or her department or in an interdepartmental degree program in which that department is a component field. In order to obtain both a Bachelor's and Master's degree, the Departmental Scholar must fulfill requirements of each of these programs. No course may be used to fulfill the requirements of both these degrees. For awarding the grade A+ in courses used to satisfy the Master's degree requirements, Departmental Scholars shall be governed by grading Regulation A-308. (2 Dec 81)

Regulation 544

  1. Berkeley
    • A403 College of Chemisry
      and
      A561(C) College of Engineering
      Double Major Curricula
    • The College may offer, in conjunction with the College of Chemistry [Engineering], double major curricula in Chemical Engineering and an Engineering Department, subject to approval of the Faculties of both Colleges.
    • The double major curricula must include at least 35 units of upper division courses in the College of Engineering appropriate for the engineering departments concerned, and 35 units of upper division courses in the Department of Chemical Engineering. The curricula must also include humanistic-social studies which simultaneously satisfy the requirements of the College of Engineering [Regulation 556(A)] and the College of Chemistry [Regulation 400(D)] effective Fall 1977. (30 Nov 77)

Regulation 610

  1. Santa Barbara
    • 101 C. Certain major or degree programs approved specifically for undergraduate or graduate students in Part-Time Degree status are open only to students in that status. The requirements of such major or degree programs must be approved by the Council on Part-Time Degree Programs, the Executive Committee of the Faculty concerned. (23 May 74)
    • 101 D. Residence in any regular term is validated for a Part-Time Degree student by a program of one or more upper-division or graduate courses. (see Divisional Legislative Ruling 1.93.A, Appendix II) or the Graduate Council, and the Faculty Legislature. (23 May 74)

Regulation 612

  1. Berkeley
    • A290. Except as provided in Regulations 614 and 694, the minimum residence at the University of California required for a degree is three quarters. (See Regulation 683. For an exception to this rule, see Regulation 620. (19 May 69)
  2. Riverside
    • ABR3.1.4 Senior Residence (College of Biological and Agricultural Sciences) Thirty-five of the final 45 units completed by each student prior to receiving the Baccalaureate degree must be earned in residence. The minimum residence at the University of California required for a degree is three quarters. One of these may be completed in the Summer Session on the Riverside campus provided the student carries at least 12 units, unless a reduced load is approved by the Dean of the College. (19 May 69)
    • ABSR3.1.4 Senior Residence (College of Letters and Sciences) Thirty-five of the final 45 units completed by each candidate prior to receiving the degree of Bachelor of Arts must be earned in residence in the college. Not more than 16 of the 48 units may be completed in Summer Session courses on the Riverside campus. The minimum residence at the University of California required for a degree is three quarters. One of these may be completed in the Summer Session on the Riverside campus provided the student carries 12 units, unless a reduced load is approved by the Dean of the College...(19 May 69)

Regulation 630

  1. Berkeley
    • A201. (A) Except as otherwise provided in this section and Regulation 614, after 135 units toward the Bachelor's degree have been completed, at least 36 of the remaining units must be completed in residence in not less than three quarters in the college of school of the University in which the degree is to be taken. These 36 units must be completed in the quarter in which 135 units is exceeded plus not fewer than two additional quarters. At least two of the final quarters must be consecutive.
    • (D) Faculties may permit, subject to prior approval of the department concerned, a student who is enrolled in the Education Abroad Program to satisfy the residence requirement by earning 86 (?) of his final 90 units, including the final 12 units, in residence in the college or school of the University of California in which the degree is to be taken. (19 May 69)
  2. Davis
    • 630 (A). Except as otherwise provided in this section and SR 614, 35 (or 24 semester) of the final 45 (or 30 semester) units completed by each candidate for the Bachelor's degree must be earned in residence on the campus in which the degree is to be taken. (24 May 78)
  3. Irvine
    • 515 (B). At least 36 of the final 45 units completed by each candidate for the Bachelor’s degree must be in residence at Irvine. Exceptions to this regulation provided by SR 630 (for students enrolled in the Education Abroad Program or the UC Washington, D.C., Program) are permissible. In addition, exception is permissible for UCI students enrolled in the International Opportunities Program with International Study Advance Contract. (12 Mar 03)
  4. Los Angeles
    • A458 (B). Except as provided in SR 630 (B), (C) and (D) and 614, 68 of the final 80 units completed by each candidate for the Bachelor's degree must be earned in residence in the College of Letters and Science on this campus. Not more than 16 of these 68 units may be completed in summer session courses. (2 Dec 81)
    • A458 (B). Except as provided in SR 630 and 614, 36 of the final 48 units completed by each candidate for the Bachelor's degree must be earned in residence in the College of Letters and Science on this campus. Not more than 16 of the 36 units may be completed in summer session courses. (6 Jun 79) Amended 2 Dec 81 See A458 (B) above
  5. Santa Barbara
    • 101 E. A Part-Time Degree student may complete an unlimited number of the units required for his or her degree in Summer Session courses. (23 May 74)
    • 101 F. Regardless of the total number of units already completed toward the degree, a Part-Time Degree student may continue to receive unit credit toward the degree for courses completed at a junior college until the point at which 105 total units toward the degree have been earned in junior colleges. Beyond that point, only subject credit will be awarded for courses so completed. (23 May 74)
  6. Santa Cruz
    • 10.1.3.A. Except as otherwise provided in this section and SR 614, candidates for the Bachelor’s degree must have been registered students at the University of California, Santa Cruz, for at least three quarters. Of the final 45 credit hours completed by a candidate for the Bachelor’s degree, 35 credit hours must be regular courses of instruction offered by the University of California (including during the summer session) and taken as a registered student at the University of California, Santa Cruz. The right to waive the provisions of this requirement is vested with the the Committee on Courses of Instruction, as per SCB 10.1 and SCB 13.16.5. (12 June 2019)
    • 10.1.3.D. A student in one or more off-campus study programs approved by the Division or the Academic Senate (listed on the website of the Committee on Educational Policy) may meet the residence requirement in accordance with the following provisions: (12 June 2019)
      1. A student who completes the graduation requirements while in one or more approved offcampus study programs, may satisfy the requirements stated in paragraph (A) in the final 45 units preceding the student's entrance into the approved offcampus study program(s). (12 June 2019)
      2. Subject to the prior approval of the department concerned, a student who is enrolled in one or more approved off-campus study programs, may satisfy the residence requirement by earning 35 (or 24 semester) of the final 90 (or 60 semester) units, including the final 10 credits in residence at UC Santa Cruz. (12 June 2019)

Regulation 636

  1. San Diego
    • 600 (G). Subject A Requirement
      1. Satisfaction of the Subject A Requirement hereinafter specified is a prerequisite for the Bachelor's Degree.
      2. Except as provided in (D) below, each applicant for undergraduate admission must submit a certified score in the English Composition Test (ECT) of the College Entrance Examination Board. The Senate Committee on Subject A shall establish an ECT score which it believes guarantees acceptable University performance, and students who equal or better that score shall be released from the Subject A requirement.
      3. Effective Fall 1976, the Subject A requirement may be met by satisfactory completion of the writing program of the student's college.
      4. Transfer students who have earned at least four quarter units of transferable college credit in English composition with a grade no lower than C have satisfied the Subject A requirement. (7 Dec 76)

Regulation 640

  1. Davis
    • A550. Undergraduate Honors in the College of Letters and Science shall be awarded by the Dean following each term of residence at the University to all students who have completed a minimum of 12 units in the previous quarter with a grade-point average of at least 3.3 (16 Mar 71)
  2. Merced
    • 75. Dean’s Honor List
      Students will be eligible for the Dean’s Honor List if they have earned in any one semester a minimum of 12 graded units with a 3.5 grade point average or better with no grade of I or NP. Dean’s Honors are listed on student transcripts. Any student who has been found to violate the academic integrity policies during an academic year will not be eligible for the Dean’s Honor List during that academic year.
    • Chancellor’s Honor List
      Students who are placed on the Dean’s Honor List for both semesters in a single
      academic year (fall and spring) will be placed on the Chancellor’s Honor List for that academic year. (11 Jun 2008)
  3. Santa Cruz
    • 11.1 At the time an agency certifies that a student has fulfilled the requirements for a major, it may recommend the award of Honors or Highest Honors in the major field. The notation "Honors (or Highest Honors) in (name of major)" shall appear on the diploma and on the transcript. (Am 27 Jan 71 EC 1 Aug 76)
    • 11.2 The Faculty of each college shall recommend in writing such of its students as it deems merit the award of honors for overall academic work. It shall send such recommendations to the Registrar. The notation, "College Honors" shall appear on the diploma and on the transcript. (Am 27 Jan 71)
    • 11.3 In accordance with SR 640, each agency that has an approved major that elects to award Honors shall submit the criteria for such an award to the Committee on Educational Policy for its review, approval, and permanent record. Any change in criteria will require resubmittal. (En 31 May 78 CC 28 Jan 81, 31 Aug 99)
    • 11.4 For the purposes of interpreting SCR 11.5-6, honors eligibility for students whose degree program is in an established School shall be based upon the GPA thresholds calculated for their School. Honors eligibility for other students shall be based upon the GPA thresholds calculated for students whose degree program is not part of an established School. The term “group” refers to groups defined in this way.(11 June 2008)
    • 11.5 University Honors at graduation shall be awarded by a student’s college, subject only to criteria provided here and in 11.7. Students eligible for University Honors at graduation shall be those who have completed 70 or more units at the University of California and have attained in their group a UC GPA that places them in rankings as follows: summa cum laude, top 2% magna cum laude, next 3% cum laude, next 10%. Each year and for each group the Registrar shall calculate the GPA threshholds required for these levels of University Honors, based on the GPAs of recent graduates. These GPA thresholds shall be published and serve as criteria for University Honors at graduation during the next academic year. The notation “University Honors, (Summa/Magna) cum Laude” (as appropriate) shall appear on the diploma and on the transcript. (11 June 2008)
    • 11.6 Students will be eligible for quarterly Dean’s Honors if they have earned a minimum of 15 units that quarter, of which at least 10 are graded, with a term grade point average equal to or higher than that required for University Honors at graduation in their group for the current academic year. Dean’s Honors are listed on student transcripts. (11 June 2008)
    • 11.7 Any student who has a reportable disciplinary sanction for a violation of academic integrity policies may be ineligible for any honors designation, at the discretion of the agency that awards the designation. (11 June 2008)

Regulation 730

  1. Berkeley
    • Diploma Notation for Designated Emphasis
    • The wording on graduate diplomas will read as follows:
    • “Having Demonstrated Ability by Original Research in X with a Designated Emphasis in Y”, where X is the Ph.D. program and Y is the designated emphasis program. (14 Feb 07)
  2. Davis
    • Diploma Notation for Undergraduate Minors. (12 Mar 03)
    • The wording on undergraduate diplomas will read as follows:
      • Name
      • The Degree Bachelor of X
      • With a Major in Y
      • With a Minor in Z
      (12 Mar 03)

    • Diploma Notation for Designated Emphasis Programs (24 May 2000)

      • The recommended diploma notation is: Ph.D. in X with Emphasis in Y, where X is the Ph.D. degree program and Y is the Designated Emphasis Program
      • The 10 existing Designated Emphasis Programs approved for diploma notation at UCD are:
        • Biotechnology
        • Computational Science
        • Critical Theory
        • Economy, Justice & Society
        • Feminist Theory & Research
        • International Nutrition
        • Native American Studies
        • Reproductive Biology
        • Second Language Acquisition
        • Social Theory & Comparative History

        The Davis Division proposes to make diploma notation for all 10 programs retroactive to past degree recipients upon request.

  3. Santa Barbara
    • Diploma Notation for Undergraduate Minors (24 May 2000)
    • The wording on undergraduate diplomas will read as follows to note sucessfully completed minors:
      • Name
      • The Degree of Bachelor of X
      • With a Major in Y
      • With a Minor in Z

Regulation 750

  1. San Francisco
    • [SFR 750.B] Health Sciences Clinical Professors of any rank, Clinical Professors of any rank, Health Sciences Clinical Instructors, and Clinical Instructors may give courses of any grade. (11 April 2018)
  2. Santa Cruz
    • A69 Apprentice Teaching. "This [Senate] Assembly does grant the variance requested by the Santa Cruz Division on the condition that the Santa Cruz Division amends its Regulation 6.9.1. so that no student may enroll more than once in a forty-two course." [2: The Santa Cruz Division requests that the Assembly approve a variance from Senate Regulation 750 (C) which would permit Santa Cruz to implement Divisional Regulation A.6.9. Apprentice Teaching the variance to go into effective immediately and be valid until July 1, 1974, with the stipulation that the Division report periodically to the University Committee on Educational Policy on its operation. Revised (15 June 1971)]
    • A.6.9.1. An upper division undergraduate may give one lower division course as an Apprentice Teacher. Such a course may be authorized by the student's College and shall carry the number 192 for the Apprentice Teacher and 42 for students enrolled. Not more than 12 lower division students enroll in such a course, and a College may require that the course be open only to students of that College. No student may enroll more than once in a course 42.
    • A.6.9.2. Courses 42/192 shall be supervised by an instructor qualified in terms of Academic Senate Regulation 750 (A). Supervision shall involve the attendance of that instructor at meetings of the course. Grading for the course shall be the responsibility of the instructor.
    • A.6.9.3. An upper division student who wishes to offer a 192 shall petition his college not later than five weeks preceding the end of instruction in the term before the term in which he wishes to offer the course. Such a petition must be accompanied by a full statement of the names and content of the course and of the reading to be required of students enrolled. The petition must be supported by the instructor of the proposed course and by the student's adviser.
    • A.6.9.4. The College faculty, through a designated committee, shall decide to approve or disapprove the course three weeks before the end of instruction in the term previous to that in which the course is to be given. The college must be satisfied that the Apprentice teacher will profit from instructing under guidance that he is in general terms a superior student, and that the course is so designed as to safeguard the proper interests of those who enroll in it.
    • A.6.9.5. The apprentice Teacher shall submit to the instructor in charge a report on his experience of teaching the course. Each student enrolled in the course shall make a report on the course of the instructor in charge. (10 Mar 69)

Regulation 764

  1. Davis
    • A-----. A student registered in the Independent Study Program may enroll for a maximum of 15 units of special study courses in one quarter. This variance is granted for a period of five years and during this time periodic reports will be made to the University Committee on Educational Policy on the operation of the Independent Study Program. (13 Nov 68)
    • A533. A student registered in the Independent Study Program may enroll for a maximum of 15 units of special study courses in one quarter. This variance is granted for a period of five years and during this time periodic reports will be made to the University Committee on Educational Policy on the operation of the Independent Study Program. (7 Dec 76)
  2. Irvine
    • A390. Credit for special study courses for undergraduates is limited to five units per term. However, students may enroll in up to 12 units of special study courses (197, 198, 199) during one quarter in course work associated with approved independent study projects. Those doing so may not enroll in any other special study course during the same academic year. This variance is granted for a period of two years at the end of the first year an interim report on the operations of this variance will be submitted by the supervising instructors to the Irvine Division Committee on Educational Policy, with a full report at the end of the second year. (3 Dec 74)
    • A390. Credit for special study courses for undergraduates is limited to five units per term. However, students may enroll in up to 12 units of special study courses (197, 198, 199) during one quarter in course work associated with approved independent study projects. Those doing so may not enroll in any other special study course during the same academic year. This variance is granted for a period of two years; at the end of the first year an interim report on the operations of this variance will be submitted by the supervising instructors to the Irvine Division Committee on Educational Policy, with a full report at the end of the second year. (30 May 74) Amended 3 Dec 74 See A390 above
  3. Los Angeles
    • A-320
      1. All special individual studies courses for undergraduate students are numbered 199. These courses are structured by the instructor and the student at the time they are initiated.
      2. Registration in special studies courses for undergraduates must be approved by the Chair of each department or the head of the duly constituted interdisciplinary program concerned. This approval must be based upon a written proposal.
      3. Limitations
        1. Enrollment requires the consent of the instructor who is to supervise the study. The applicant shall show that his background is adequate for the proposed study.
        2. Credit for supervised individual studies in a single term is limited to a maximum of eight units. Subject to the provisions of Divisional Regulation 312, the student may take a 199 course on a "Pass/No Pass" or letter-grade basis, but the total number of units allowed in individual study courses for a letter grade is sixteen. Exceptions must be obtained under (4) below.
        3. At the close of the term, some tangible evidence of work accomplished, signed by the student and the supervising faculty member, shall be filed by the department for an appropriate period of time. The department shall designate the form of the evidence acceptable for this purpose.
        4. On the advice of the instructor(s) and chair concerned, the dean of a student's college or school may authorize exceptions to the limitations listed.
        5. Departments may impose additional limitations on their supervised individual study courses. (AC 16n Jan 69; Assembly 3 Nov 69)
  4. San Diego
    • A8.8. An undergraduate taking one or more special studies courses (ordinarily numbered 197, 198, or 199) must complete an application for each such course before the start of the course. If the total number of units of such courses exceeds four in a given term, the following further documentation is required. For five to eight units, there must be a recommendation from the chairman (or one of the chairmen) of the department(s) concerned. For nine or more units, there must be a recommendation from a committee including three or more faculty appointed by the chairman (or one of the chairmen) of the department(s) concerned. All recommendations must be submitted to the CEP Subcommittee on Undergraduate Courses and must attest to the educational merit of the proposed study and the suitability of the number of units. (29 Nov 72)
    • A8.8. An additional restriction to the variance granted to UCSD on November 29, 1972 is to assign only the grades of Passed or Not Passed to 199 courses. Only a grade of P or NP is to be assigned for a 199 course. (3 Dec 74)
  5. Santa Cruz
    • A.6.5.4. Ordinarily a student may include no more than one course 49 or 199 in his program in any term. But with the permission of their College or Board of Studies, students in god standing may undertake an independent study project 199 equivalent to two or three courses in one quarter under one, two or three instructors. Except in special circumstances and for students of outstanding demonstrated ability, only one such augmented (block of two) or full-time (block of three) 199 may be taken during a student's undergraduate career. Such augmented or full-time 199s are available in two ways: (a) in such courses as may be offered by Boards of Studies where permission to take will be obtained by the student from his advisor, instructor(s), and the Board of Studies, and (b) in such courses as may be offered by Colleges, where permission to take will be obtained by the student from his advisor, instructor(s) and Provost. The use of such 199s in the University shall be reviewed by the Committee on Educational Policy. (19 May 69)
    • A----. The Santa Cruz Division of the Academic Senate now requires that the Assembly approve a variance from Senate Regulation 764 which would permit a student registered in an Independent Study Program to enroll for a maximum of fifteen units in a 199 course. (10 Mar 69)
    • [On January 15, 1969, the Academic Council approved, for the winter quarter only, the requested variance from Senate Regulation 764 permitting students at Santa Cruz to take up to ten units of credit in courses numbered 199 in one term.]

Regulation 770

  1. Los Angeles
    • A330. No student shall be excused from assigned final examinations, except as provided in Regulation A332 below. (15 Jun 71)

Regulation 772

  1. Irvine
    • A471.
      1. Final examinations are required in all undergraduate courses, except as provided elsewhere in this Regulation. Whenever practicable each such examination shall be written and must be completed by all participants within a previously announced time limit. Examinations in non-laboratory courses may not exceed three hours' duration.
      2. Examinations are normally not required in laboratory or studio courses or their equivalent, as individually determined by the appropriate Committee on Courses. At its option, the department concerned may require a final examination in any laboratory course, subject to prior announcement in the schedule of classes for the term in question.
      3. With the approval of the department chairmen or the equivalent supervising administrative officer concerned, instructors may substitute a take-home final examination, an oral examination, or one or more term papers. Deans, directors, and departmental chairmen must maintain records of these approvals. The method of examination must be announced during the first two weeks of the term. If a take-home examination is not assigned until the week designated for final examinations, it should require no more than three hours to complete.
      4. At the end of the term in which a student is expected to be graduated, his major department may examine him in the field of the major, may excuse him from final examinations in courses offered by the department during that term, and, with the approval of the appropriate Committee on Courses, assign a credit value to such general examination. (3 Dec 74)
  2. Los Angeles
    • A332.
      1. The instructor in charge of an undergraduate course shall be responsible for assigning the final grade in the course. The final grade shall reflect the student's achievement in the course and shall be based upon adequate evaluation of that achievement. The instructor's methods of evaluation must be announced at the beginning of the course. The methods may include a final written examination, a term paper, a final oral examination, a take home examination or other evaluation device. Evaluation methods may include a final written examination, a term paper, a finial oral examination, a take-home examination or other evaluation device. Evaluation methods must be of reasonable duration and difficult, and must be in accord with applicable departmental policies. Final written examinations shall not exceed three hours' duration and shall be given only at the times and places established by the departmental chairman and the registrar.
      2. At the end of the term in which a student is expected to be graduated, his major department may examine him in the field of the major, may excuse him from final examinations in courses offered by the department during that term, and, with the approval of the Committee on Courses, assigned a credit value to such general examination. (15 Jan 71)

Regulation 778

  1. Davis
    • 70. Grades and Grading. (School of Medicine)
      1. The work of all students in first and second year preclinical courses of the curriculum for the M.D. degree shall be reported only in terms of five grades in any of the required courses: P (Pass), F (Failure), I (incomplete but work of passing quality), Y (provisional, work of non-passing quality, and IP (in progress). For the clinical years work shall be reported in six grades: H (Honors), P, F, I, Y, and IP.
      2. The grade of Incomplete (I) shall be assigned only when the student’s work is of passing quality, but is incomplete for good cause, as determined by the Instructor of Record. The student is entitled to replace the I grade by a passing grade and to receive unit credit provided he/she satisfactorily completes the work of the course in a way specified by the Instructor of Record. If course requirements have not been completed within three quarters or within the time limit specified by the Committee on Student Progress, the I grade will be converted to an F grade. (Am. 7/1/83; 12/31/94)
      3. The numerical scores for courses in years one and two, which use quantitative measures of performance, will be retained by the Office of Medical Education for as long as a student remains in the medical school. This information is for advising purposes and will not be recorded in official transcripts.
      4. The grade Y is a provisional grade that will be assigned to allow a student the opportunity to remediate a deficiency and improve a non-passing grade. A P grade will be awarded in remediation of the Y grade. Failure to remediate the Y grade will result in an F. (Am 7/1/83; 12/31/94; 3/20/98; 6/14/99)

      Each student during the course of their School of Medicine training may be assigned the Y grade and given the opportunity to remediate this grade for a maximum total of four preclinical and clinical courses. After four Ys are accumulated, further non-passing performance according to course criteria must be assigned the F grade.

      For courses in the preclinical curriculum, until the maximum number of four Y grades allowed per student has been reached, a student will be assigned a Y grade if they otherwise would have received an F following the completion of all required examinations. This student is to be given the opportunity for reexamination within one week after grades are available to the student, and whenever possible the reexamination will be given no later than the fifth day of the next quarter. The grade assigned following completion of the reexamination is to be based either solely on the results of the reexamination or on some aggregate of all examinations as specified by the Instructor of Record at the beginning of the course.

      For required clinical clerkships, until the maximum number of four Y grades allowed per student has been reached, the student is to be assigned the Y grade, if they otherwise would have received an F grade and if the Instructor of Record believes that the student might be able to meet satisfactorily the requirements of the clerkship by repeating part but not all of the clerkship. For required clerkships, each student assigned the Y grade must complete the clerkship requirements as specified by the Committee on Student Progress in response to the recommendations of the Instructor of Record of the clerkship. An F grade is to be assigned directly by the Instructor of Record if the student is to be required to repeat the clerkship in its entirety. (Am. 12/31/94; 3/20/98; 6/14/99)

      1. (No Change)
      2. Repetition of courses is subject to the following conditions:
        • (1) A student may repeat only those courses in which he/she received a grade of F
      3. No Change
      4. Credit by Examination is available to students registered in the School of Medicine under the following rules:
        • (4)Credit by examination for a course previously taken in which a student received F as the final grade (recorded in the transcript) requires approval of the Instructor of Record and, for students on probation, approval of the Committee on Student Progress. For such students, Credit by Examination is a repetition of the course, for which degree credit will be given only once, but the grade assigned at each enrollment shall be entered into the permanent record. (Am. 12/31/94)
    • 80.  Remediation, Probation, Dismissal and Appeal. (School of Medicine)
      1. Remediation
        • (1) Remediation of an F grade requires that the course be retaken either at the next time offered in the regular schedule or by means of Credit by Examination or at a time in accord with other recommendations by the Committee on Student Progress. If a student fails United States Medical Licensing Examination Step I, he or she must retake it before the end of the following quarter, or at another time as specified by the Committee on Student Progress. (Am. 6/14/99)
        • (2) The term “remediation” shall be taken to mean converting a Y grade as specified, or retaking and passing a course for which an F grade has been received, correcting other deficiencies as specified by the Committee on Student Progress, or passing previously failed USMLE I.
        • (5) No student who has an unremediated F or Y grade in a required third or fourth year course, or is on probation as described below, may take required clerkships or selectives in another institution without approval of the Committee on Student Progress. (Am. 12/31/94; 3/20/98; 6/14/99)
      2. Academic Probation:
        • (1) A candidate for the degree of Doctor of Medicine must be placed on academic probation by the Committee on Student Progress for the following causes:
          • (a) A student receives an F grade or, in a third or fourth year clerkship or selective, a Y grade; (Am. 12/31/94; 3/20/98)
        • (4) Removal of Academic Probation (Am. 6/14/99)
          • (a) Any student who has received a single F grade or a Y grade on a clinical clerkship will be placed on probation at the time of receipt of the deficiency and be removed from probation when that deficiency is remediated. (En. 3/20/98)
      3. Academic Dismissal:

        Dismissal of a student from the School of Medicine may be recommended to the Dean by the Committee on Student Progress for one or move or the following reasons:

        • (3) A student receiving a total of three F’s may be subject to dismissal whether or not he/she is on probation at the time this criterion is met. (En. 3/20/98; 6/14/99)

        (31 October 2001)

Regulation 780

  1. Berkeley
    • A200. In the Berkeley Division, the passing grades "A," "B," "C," and "D" may be modified by plus (+) or minus (-) suffixes. "Minus' grades carry three-tenths grade point less per unit, and "plus" grades (except A+) carry three-tenths grade point more per unit than unsuffixed grades. The grade A+ carries 4.0 grade points per unit, the same as for an unsuffixed A; but when A+ is reported it represents extraordinary achievement.

      In the sixth quarter of operation of this grading plan, the Committee on Educational Policy of the Berkeley Division is instructed to evaluate its effectiveness and to recommend to the Division regarding its continuation or discontinuation. (23 Oct 66)

    • A201. In the Berkeley Division, for a course extending over more than one quarter, where evaluation of the student's performance is deferred until the end of the final quarter, provisional grades of In Progres s shall be assigned in the intervening quarters. The provisional grades shall be replaced by the final grade, if the student completes the full sequence. The Berkeley Division is authorized to regulate the award of credit in cases where the full sequence is not completed. (28 Oct 66)
    • A.206. Changes in Grades .
      1. In the Berkeley Division, an academic grade of "F" may be challenged on grounds that it reflects other than appropriate academic criteria. A student wishing to contest a grade of "F" on such grounds shall file a petition with the Berkeley Division not later than the end of the term following the term in which the grade was received. The Secretary of the Division shall promptly refer the petition to the Committee on Courses of Instruction. The Committee shall promptly decide whether the evidence is sufficient to make out a prima facie case. If it so finds, the Committee shall request an investigation by the dean of the college or school in which the course is given. In his investigation, the dean shall provide a fair proceeding for both instructor and student, including information as to the character and object of the proceedings, knowledge of the allegations and evidence produced by the student in making out his prima facie case, and an opportunity for both parties to answer. The dean shall prepare a report for submission to the Committee on Courses of Instruction of the Berkeley Division. In it, he shall make findings of fact, reach conclusions as to whether the grade reflected non-academic criteria and, if so, the criteria that were reflected, and recommend whether the grade should be changed. Copies of the dean's report shall be sent by him to the instructor and the student who shall have the opportunity of submitting written comments to the Committee on Courses before final decision. The Committee on Courses shall decide whether the challenged grade of "F" shall stand or shall be changed to "Passed" no other grade shall be assigned. The Committee shall report its decision to the Registrar, who shall record the grade accordingly. If the grade is "Passed," the units obtained in this way shall not be counted in calculating the student's grade-point average.
      2. "Appropriate academic criteria" shall be understood to mean achievement and proficiency in the subject matter. (28 Oct 66)
  2. Davis
    • A-----. The work of all students in the School of Medicine, Davis, shall be reported in terms of three grades: 1. Honors (H); 2. Satisfactory (S); 3. Unsatisfactory (UC). No grade point shall be assigned. (19 May 69)
    • A-----. In the Davis Division, the passing grades "A," "B," "C," and "D" may be modified by plus (+) or minus (-) suffixes. "Minus" grades carry three-tenths grade-points less per unit, and "plus" grades (except A+) carry three-tenths grade-point more per unit than unsuffixed grades. The grade "A+" carries 4.0 grade-points per unit (the same as for an unsuffixed "A"). The "A+" represents extraordinary achievement. (3 Nov 69)
    • A-----. In the Davis Division, for a course extending over more than one quarter, where the evaluation of the student's performance is deferred until the end of the final quarter, provisional grades of In Progress shall be assigned in the intervening quarters. The provisional grades shall be replaced by the final grade, if the student completes the full sequence. The Davis Division is authorized to regulate the award of credit in cases where the full sequence is not completed. (3 Nov 69)
    • A540(C) The grade Incomplete shall be assigned only when the student's work is of passing quality but incomplete for good cause determined by the instructor. The student is entitled to replace this grade by a passing grade and to receive appropriate grade points and unit credit provided he or she satisfactorily completes the work of the course in a way specified by the instructor before the end of the third succeeding term of the student's academic residence. If a degree is conferred upon the student before the expiration of the time limit for conversion, the time limit for conversion for the graduated student shall be the end of the third regular term succeeding the term in which the Incomplete grade was assigned. If the grade has not been replaced at the expiration of the time limit, and if a degree has not been conferred upon the student, it shall revert to an F grade (or to Not Passed, if the course was taken on a Passed/Not Passed basis). (28 Nov 79)
    • A540(C) The grade Incomplete shall be assigned only when the student's work is of passing quality but incomplete for good cause determined by the instructor. Subject to the provisions of Academic Senate Regulation 634, grade points and units for courses graded Incomplete shall not be counted in calculating a student's grade-point average. The student is entitled to replace this grade by a passing grade and to receive appropriate grade points and unit credit provided he satisfactorily completes the work of the course in a way specified by the instructor before the end of the third succeeding term of the student's academic residence. If a degree is conferred upon the student before the expiration of the time limit for conversion, the time limit for conversion for the graduated student shall be the end of the third regular term succeeding the term in which the Incomplete grade was assigned. In the event a student accumulates more than 16 units of Incomplete for which final grades have not been assigned, he shall be subject to probation or disqualification. (29 May 75) Amended 28 Nov 79 See A540(C) above
  3. Irvine
    • A-----. The Assembly authorized an interim variance for the Irvine Division to conduct the following experiment in grading procedures through the fall quarter, 1969. In departments, programs, or schools which so elect, students may reject final course grades (whether the course is taken by examination or in a more conventional way). The request was referred to UCEP and the Senate Committee on Rules and Jurisdiction, both of which will report to the November Assembly meeting. (19 May 69; extended through 1969-70, 3 Nov 69)
    • Evaluation of student status quo and progress is expected to take into account the number of course grades recorded per quarter as well as the grade-point average. The Division is instructed to report on the results of this educational experiment at the Assembly meeting of May, 1972. (Amended by the addition of the second paragraph and extended through June 1972, 15 Jun 70).
    • A345. (With the understanding that SR 634 would apply in cases where there is a conflict between this variance and SR 634): The grade of Incomplete shall not itself be calculated in any way on the student's grade-point average. (15 Jun 70)
    • A345. The notation NR (No Report) shall be made on the student's record when the faculty member is neither able to assign a grade in the course nor has definite grounds for assigning an Incomplete. The NR shall not itself be calculated in any way in the student's grade-point average. The NR shall be changed to a grade, or perhaps to an Incomplete, when the student completes the work of the course or clarifies his situation. An NR which remains on a student's record for one full quarter shall be changed to an F (or an NR in the case that the course is taken on a Pass/Not Pass basis). (15 Jun 70)
    • A_____. In departments, programs, or schools which so elect, students may reject final course grades (whether the course is taken by examination or in a more conventional way). (Variance is through June 1975). (7 Jun 72)
  4. Los Angeles
    • A306. The Schools of Dentistry and Medicine at Los Angeles are excepted from the provisions of this Regulation. (29 May 64)
    • A309(A), When the instructor assigns the grade “I” on the grade sheet, the grade should be accompanied by a notation specifying what work must be done to remove the Incomplete. (3 Dec 1980)
    • A313. Correction of Grades. All grades, except I and IP are final when filed by an instructor in the end-of-term course report. However, the Registrar is authorized to change a final grade upon written request of an instructor, provided that a clerical or procedural error is the reason for the change. No change of grade may be made on the basis of reexamination or, with the exception of the I and IP grades, the completion of additional work. (29 May 75)
  5. Merced
    • 50. Grades
      • A. Grading system

        UC Merced’s grading system is as follows.

        • A  Excellent
        • B  Good
        • C  Fair
        • D  Barely passing
        • F  Not Passing
        • P  Passed (grade of C- or better by an undergraduate student)
        • NP Not passed
        • I    Incomplete
        • IP  In Progress
        • W  Withdrew
        • NR  No Report (when an instructor fails to report a grade for a student)
        1. Credit toward Degree Requirements

          A course in which the grade A, B, C, D, or P is received is counted toward degree requirements. A course in which the grade F or NP is received is not counted toward degree requirements. Grades of I or IP are not counted until such times as they are replaced by grades A, B, C, D, or P.

        2. Grade Points

          Grades of A, B, C and D may be modified by a plus (+) or minus (-). Grade points are assigned as follows: A+ = 4.0; A- = 3.7; B+ = 3.3; B = 3.0; B- = 2.7; C+ = 2.3; C = 2.0; C- = 1.7; D+ = 1.3; D = 1.0; D- = 0.7; F = 0.0; I = 0.0; P/NP = N.A. The grades P, NP, I and IP carry no grade points and the units in courses so graded are excluded in determination of the grade-point average.

      • B. Change of Grade

        All grades except Incomplete and In-Progress are considered final when assigned by an instructor at the end of a term. An instructor may request a change of grade when a computational or procedural error occurred in the original assignment of a grade, but a grade may not be changed as a result of re-evaluation of a student’s work. No final grade may be revised as a result of reexamination or the submission of additional work after the close of term.

      • D. In Progress (IP)

        For a course extending over more than one term, where the evaluation of the student’s performance is deferred until the end of the final term, provisional grades of In Progress (IP) shall be assigned in the intervening terms. The provisional grades shall be replaced by the final grade, if the student completes the full sequence. The grade IP is not included in the grade-point average. If the full sequence of courses is not completed, the IP will be replaced by a grade of Incomplete. Further changes in the student’s record will be subject to the rules pertaining to I grades.

      (10 Mar 2004)

  6. Riverside
    • DR1. Grading System.
    • DR1.1 All courses shall be graded on the basis of A (distinction, indicating exceptional achievement), B (high pass, indicating more than minimal competence but less than exceptional achievement), C (pass, indicating competence), D (marginal pass), or F (fail).
    • DR1.1.1 Grade points per units shall be: A = 4, B = 3, C = 2, D = 1, F = 0.
    • DR1.1.2 A grade point average of at least 2.0 is required for graduation in any undergraduate program. A grade point average of at least 3.0 is required for graduation in any graduate program.
    • DR1.1.3 The grades A, B, C, and D may be modified by plus (+) or minus (-) suffixes. Minus grades carry three-tenths grade point less per unit, and plus grades (including A+) carry three-tenths grade point more per unit than unsuffixed grades.
    • DR1.1.4 The only exceptions to this grading system are in Regulations DR1.2, DR1.3, DR1.4, and DR1.5 below.
    • DR1.2 A student in good standing may undertake courses on an S/NC (satisfactory/no credit) basis subject to the following limitations. The grade S will be awarded for work satisfactory for unit credit in meeting degree requirements. In the determination of what is “satisfactory” for meeting degree requirements, instructors will take note of Regulation DR1.1.2 above. Units are assigned for courses graded S, but it has no grade point equivalent and does not enter the grade point average.
    • Neither units nor grade points are assigned for an NC grade; the grade is recorded on the transcript, but does not enter the grade point average.
    • DR1.2.1 Subject to the approval of the Graduate Council, each department may set conditions regulating the taking of courses by graduate students on an S/NC basis. It may decide that some graduate courses be taken on an A, B, C, D, F, basis only. It may require that some graduate courses be taken on an S/NC basis only (provided it proves this to be educationally necessary and gains approval through the channels stated in DR1.3). The department may also allow a third (residual) category in which a graduate student may elect to take any course on an S/NC basis, provided that the student's advisor consents.
    • DR1.2.2 Students enrolled in any undergraduate degree program may receive credit for courses undertaken and graded S on the Riverside campus to a limit of one-third of the total units undertaken and passed on the Riverside campus at the time the degree is awarded. Units completed on another campus of the University by a Riverside undergraduate student enrolled as an intercampus visitor are considered Riverside work for the purposes of this Regulation.
    • DR1.2.3 Courses which are required in, or prerequisite to, the undergraduate student's major subject may be taken on an S/NC basis only on approval of the chairperson of the student's department (or other primary instructional unit) in each individual case.
    • DR1.2.4 A special student or limited status student may take courses on an S/NC basis at the discretion of the dean of the school or college in which he is enrolled.
    • DR1.2.5 Except as otherwise specified by the executive committee of the school or college or division concerned, students may elect to take X or XR300, X400, or 300 series courses on an S/NC basis without reference to the one-third limitation specified in Paragraph DR1.2.2 above.
    • DR1.3 Departments may designate graduate or undergraduate courses to be graded only on an S/NC basis, provided that they have the approval of the executive committee of the college (and the Graduate Council for graduate courses) and the Committee on Courses and the Riverside Division. Approval will be given only when the department demonstrates that it is educationally necessary for the course to be graded on an S/NC basis. A student enrolling in such courses is subject to the limitations specified in Regulation DR1.2, except that Regulation DR1.2.3 is waived.
    • DR1.4 The grade I (incomplete) denotes that a student's work was of passing quality, but incomplete for good cause. Subject to the provisions of SR 634, units are not charged and grade points are not assigned for I grades. The grade I can be replaced as follows:
    • DR1.4.1 Upon completion of the required work, as specified by the instructor, the grade I shall be replaced by a grade A to F or S/NC.
    • DR1.4.2 When a course graded I has not been successfully completed (as specified in DR1.4.1 above) after one calendar year, it must remain permanently recorded as an I on the transcript (except that the appropriate dean may extend the time for successful completion when he considers that circumstances warrant it).
    • DR1.4.3 As an alternate procedure, if a student repeats and successfully completes a course previously graded I, the new grade is assigned and the I is removed from the transcript.

      (30 May 73)

    • ADR5. In the Riverside Division, the passing grades "A," "B," "C," and "D" may be modified by plus (+) or minus (-) suffixes. "Minus' grades carry three-tenths grade point less per unit, and "plus" grades (except A+) carry three-tenths grade point less per unit than unsuffixed grades. The grade "A+" carries 4.0 grade points per unit - the same as for an unsuffixed "A". The "A+" represents extraordinary achievement.

      In the sixth quarter of operation of this grading plan, the Committee on Educational Policy of the Riverside Division is instructed to evaluate its effectiveness and to recommend to the Division regarding its continuation or discontinuation. This regulation shall take effect as soon as possible after its approval by the Assembly of the Academic Senate. (22 May 67)

    • ADR3.1. In the Riverside Division, for a course extending over more than one quarter where the evaluation of a student's performance is deferred until the end of the final quarter, provisional grades of In Progress (IP) shall be assigned in the intervening quarters. The provisional grades shall be replaced by the final grade, if the student completes the full sequence. The Riverside Division is authorized to regulate the award of credit in cases where the full sequence is not completed. (19 May 69)
  7. San Diego
    • AC3. Performance in non-credit courses may be reported as Satisfactory or Unsatisfactory . (AC 13 Mar 63; Assembly 3 Nov 69)
    • 500. Grading Policy.
      1. Grades and Grade Points
        1. The work of students will be reported in terms of the following grades: A (excellent), B (good), C (fair), D (poor), F (fail), I (incomplete), IP (in progress), P (pass), NP (not pass), S (satisfactory), U (unsatisfactory). The grades A, B, and C may be modified by plus (+) and minus (-) suffixes.
        2. No change
        3. For each student the Registrar will calculate a grade point average (GPA) over courses taken at any campus of the University of California, not including Extension courses. Grade points per unit will be assigned as follows: A 4, B 3, C 2, D 1, F 0. When attached to the grades B and C, plus (+) grades carry three-tenths of a grade point more per unit. The grade of A+, when awarded, represents extraordinary achievement, but does not receive grade point credit beyond that received for the grade of A. When attached to the grades of A, B, and C, minus (-) grades carry three-tenths of a grade point less per unit than unsuffixed grades. Courses in which an I, IP, P, NP, S, U, or W grade has been awarded will be disregarded in grade point calculations. A graduate students' GPA will be calculated over courses taken while in graduate standing.

        (25 May 83)

  8. San Francisco
    • A-----.
      1. The work of all professional students in the Schools of Dentistry, Medicine, Nursing and Pharmacy, in the San Francisco Division shall be reported in terms of the following grades:
        1. Passing : A (excellent), B (good), C (fair), D (barely passing), P (passing);
        2. Not Passing : F (failure), NP (not passing). Y (provisional);
        3. Undetermined : Incomplete.

        Grade-points per unit shall be assigned by the Registrar as follows: "A" = 4, "B" = 3, "C" = 2, "D" = 1, "F" and "Y" - None, and "Incomplete" = undetermined.

      2. The grade "Y" is a non-passing provisional grade which may be raised to a "D" if the student satisfactorily meets requirements designated by the appropriate Faculty. The grade "Y" automatically is changed to "F" if these requirements are not met.
      3. In the School of Dentistry students may be graded as pass, "P" or not passed, "F," in courses which cannot be graded by more refined letter-grade standards.
      4. In the School of Medicine, in certain elective courses, and in lecture courses having a unit value of one unit or less, students may be graded as passed, "P," or not passed "NP;" grade points are not given in such courses.
      5. The grade Incomplete may be assigned when a student's work is of passing quality, but is incomplete. The student may replace this grade by a passing grade and receive unit credit provided he completes the work of the course in a way authorized by the appropriate Faculty. See paragraph (F) below. He shall receive appropriate grade points only if he establishes that his work is incomplete for god cause. Each Faculty is authorized to adopt appropriate procedures for the administration of this grade.
      6. All grades except "Incomplete," "NP," and "Y" are final when filed by an instructor in his end-of-term course report. However, the correction of a clerical error may be authorized by the Faculty concern. No term grade except Incomplete, Y or NP may be revised by re-examination. Except as provided in paragraph (H), a student may repeat only those courses in which he has received a grade of "D" or "F." An exception to this rule may be authorized by a Faculty for a student who receives the grade "Incomplete," "Y" or "NP."
      7. Except as authorized by the appropriate dean, no student may repeat more than once a course in which he/she has received a grade of "D" or "F." When a course is repeated, the units shall be credited toward a degree only once, but the student's grade-point average shall be computed in terms of the total number of units attempted, except as provided in paragraph (H). At each repetition the student shall receive the grade assigned by the instructor and the corresponding grade points.
      8. In the Schools of Dentistry, Medicine or Pharmacy, when a student is required by the Faculty or its designated agent to repeat a year, or a term, or specifically named courses, the units will be counted only once and the most recent grade will be used in computation of the grade-point average.

      (1) Modification of this regulation must be approved by the Assembly (24 May 65)

    • A-----. For courses extending over more than one quarter where evaluation of the student's performance is deferred until the end of the final quarter, provisional grades of In Progress shall be assigned in the intervening quarters in courses to be designated by the San Francisco Division. The provisional grades shall be replaced by the final grades if the student completes the full sequence. The San Francisco Division is authorized to regulate the award of credit in cases where the full sequence is not completed. (27 Oct 67)
    • PharmD. - Except for the following, the regulations of the School of Pharmacy governing grades shall be as authorized by SFR 775.
      1. The work of all students pursuing a PharmD degree will be reported in terms of the following grades: H (honors), P (pass), NP (no pass), I (incomplete), Y (provisionally unsatisfactory), and IP (in progress).
      2. Grades of successful coursework completion, meriting the awarding of coursework credit:
        1. (P): Pass
          1. Faculty will assign a grade of P when the student’s performance is of passing quality and the student has met all requirements for an established block.
        2. (H): Honors
          1. Faculty may assign a grade of H when the student’s overall performance is considered to be outstanding.
          2. A grade of H is limited to required didactic courses and may not be assigned to electives or experiential courses.
      3. Grades indicating incomplete coursework and not meriting the awarding of coursework credit:
        1. (I): Incomplete passing provisional grade
          1. Faculty may assign an I grade under the following circumstances:
            1. When a student’s participation in an educational experience is interrupted prior to the conclusion of that experience and the performance at that point is of passing quality.
            2. At the conclusion of the educational experience, a student’s overall performance is of passing quality but the student has not satisfactorily completed final assessment requirements.
          2. Faculty will determine the requirements for conversion of the I grade to a final grade of P, or H when such grade is available in a course. Requirements will include the nature and quality of work expected and the timeframe in which the work must be completed.
          3. The time period for satisfactory completion of the course requirements should not extend beyond four consecutive quarters in which the student is enrolled subsequent to the assignment of the I grade, unless a petition, filed prior to the beginning of the term in which the course is next regularly offered, has been approved by the Associate Dean for Student Affairs allowing a further specified period.
          4. If the student fails to meet any requirement for conversion of the I grade to a P or H grade, the I grade will convert to a grade of NP.
        2. (Y): Initial non-passing provisional grade
          1. Faculty will assign a Y grade in the following circumstance:
            1. When, at the completion of a course, a student has not performed to passing quality, but the faculty wishes to provide for an additional finite period of time for the student to demonstrate competency.
          2. Faculty will determine the requirements for conversion of the Y grade to a final grade of P. Requirements will include the nature and quality of work expected and the timeframe in which the work must be completed.
          3. The time period for satisfactory completion of the course requirements should not extend beyond four consecutive quarters in which the student is enrolled subsequent to the assignment of the Y grade, unless a petition, filed prior to the beginning of the term in which the course is next regularly offered, has been approved by the Associate Dean for Student Affairs allowing a further specified period.
          4. If the student fails to meet any requirement for conversion of the Y grade to a P grade, the Y grade will convert to a grade of NP.
        3. (IP): In progress grade
          1. Faculty will assign an IP grade for courses extending over more than one academic quarter and in which evaluation of a student’s performance is deferred.
          2. The IP grade shall be replaced by a final grade when the student completes the course.
      4. Grades indicating unsuccessful coursework completion:
        1. NP: non-passing, permanent grade
          1. Faculty will assign a grade of NP when the student’s performance is not of passing quality.
          2. Faculty may assign a NP grade when a student displays behavior which constitutes a violation of University of California 100.00 Policy on Student Conduct and Discipline that is grounds for discipline, as described in section 102 of the policy.
          3. A student who receives a grade of NP and is eligible for continuation in the curriculum must complete an educational experience comparable to the coursework in which the NP grade was received and demonstrate performance of passing quality. (13 June 2018)
  9. Santa Barbara
    • [4: Approval of the Regulations of the College of Creative Studies (UCSB) which are at variance with the Regulations of the University-wide Academic Senate shall be limited initially to a five-year period. The operation of the College will be surveyed by the Divisional Committee on Educational Policy annually. The Division will report to the Assembly the results of this survey (?) with any Divisional actions concerning the College. During the five-year period, the University-wide Committee on Educational Policy may periodically examine the operations of the College regarding the attainment of educationally desirable goals, but in any event the Committee will make such a review not later than the end of the fourth year of the College, which will begin operation in the fall quarter, 1967. (10 Mar 67)]
    • A.20. Except as provided in Regulations 30 (SR 784, grades of Satisfactory or Unsatisfactory ), 35 (local Passed or Not Passed legislation), and A36 (see below), the work of all students at UCSB shall be reported in the following terms:
      • (A) Undergraduate Students: [As in SR 780(A)]
      • (B) Graduate Students:
        • (a) passing: "A," "A-" (excellent); "B+," " B," "B-" (good); "C+," "C," "C-," (fair); "D," "D-", (barely passing);
      • (C) undetermined: Incomplete.
      • Grade points per unit shall be assigned by the registrar as follows: "A" = 4, "A-" = 3.7, "B+" = 3.3, "B" = 3, "B-" = 2.7, "C+" = 2.3, "C" = 2, "C-" = 1.7, "D" = 1, "D-" = 0.7; "F" and "Incomplete" = None. (19 Mar 69, effective until fall quarter 1971, tentatively).
    • A.22. In the Santa Barbara Division, for a course extending over more than one quarter, where evaluation of the student's performance is deferred until the end of the final quarter, provisional grades of Satisfactory/Unsatisfactory (S/U) shall be assigned in the intervening quarters in courses to be designated by the Committee on Undergraduate Courses. The provisional grades shall be replaced by the final letter grades when the student completes the full sequence. The Santa Barbara Division is authorized to regulate the award of credit in cases where the full sequence is not completed. (15 Jun 71)
    • A20. (D)(1) The grade Incomplete (I) may be assigned when a student's work is of passing quality, but is incomplete. The student is entitled to have the grade of Incomplete replaced by a passing grade, as determined by the instructor concerned, and to receive unit credit and appropriate grade points upon satisfactory completion of the work of the course by the end of the next full quarter of the student's registration in a regular session in which the course is offered, or by the end of one calendar year from the date of receipt of the grade, whichever date occurs first. If the instructor is unavailable, the chairman of the department in which the course was offered is authorized to supervise the completion of the work and to make the appropriate grade change. The dean of the appropriate college or school has authority to extend the deadline for completion in the event of unusual circumstances that would clearly impose an unfair hardship on the student if the original deadline were maintained. If the work is not completed according to the deadline or authorized extension of it, the Incomplete shall automatically be changed to an F or NP as appropriate. These deadlines do not apply to the following graduate courses: 594, 595, 596, 597, 598, 599. Incomplete grades in these courses must be replaced by a letter grade or S or U as appropriate by the end of the last quarter in which the student is registered prior to receipt of the master's or doctoral degree. (29 May 75)
  10. Santa Cruz

    The Assembly of the Academic Senate voted that the variance from SR 780(A) shall no longer be provisional but should be permanently established as stated in the recommendations of the University Committee on Educational Policy. (30 May 1974)

    Chapter 9. Grades, Evaluations, and Transmission of Records

    • 9.1 General
      • A9.1.1 The grade of P (pass) shall be awarded to an undergraduate in a course at UCSC if his work is of a clear passing standard; i.e., such that it merits certification of satisfactory progress toward the Bachelor's degree. The grade of I (incomplete) is awarded as specified in Regulation 9.1.4. Courses for which the grade of either P or I is inappropriate are removed from the student's record. (Am 26 May 71)
      • A9.1.2 All undergraduate students shall be graded in all courses in accordance with Regulation 9.1.1, except that: Upon petition by the agency offering a course which is not introductory and for which the agency deems letter grades to be essential for entrance evaluations by graduate and professional schools, the Committee on Undergraduate Courses may designate the course to have a “letter-grade option.” At the time of filing the study list packet which includes a class card for such a course, or no later than the end of the fifth week of instruction in the quarter, any student taking it may indicate his wish to be graded in it, should he pass with an A (excellent), B (good) or C (fair). Work of poorer quality than C leads to the removal of the course from the student's record. If the student does not choose to receive a letter grade, he will be graded in accordance with Regulation 9.1.1. The decision, once made, may not be changed. Letter grades do not lead to units and grade points; graduation requirements at UCSC are stated in terms of number of courses passed (see Regulation 10.1.1), not units and grade points. (Am 26 May 71 28 Feb 73)
      • A9.1.3 The procedure designating courses to have the letter-grade option is made during the Spring Term to have effect for all of the following academic year, beginning with the Fall Term.(Am 26 May 71)
      • A9.1.4 The grade of I may be assigned when a student's work is of passing quality but is incomplete. In order to replace the I with a passing grade and to receive credit, a student must petition by the deadline imposed by the Registrar and complete the work of the course by the end of the next quarter unless his instructor specifies an earlier date. If the instructor fails to submit a passing grade for any reason by the deadline for submitting grades in the next succeeding term after the I was awarded, the course is removed from the student's record (i.e., he is dropped from the course). The deadline imposed herein shall not be extended. (However, see Regulation 6.7.) (Am 22 Oct 69; 26 May 71)
      • A9.1.5 A grade in a single course extending over two or three terms of an academic year may be given at the end of the course. This grade will then be recorded as applying to each of the terms of the course. A student satisfactorily completing only one or two terms of a course extending over two or three terms of an academic year, for reason of illness or transfer, shall be given grades for those terms. (See 10.1.3) (Am 19 Apr 72)
      • A9.1.6 Other regulations of this Chapter do not apply to Extension courses. Extension courses are graded in accordance with Senate Regulations 780 (including provisions with regard to grade points and units) and 810(A).
    • 9.2 Written Evaluations
      • A9.2.1 At the end of the term, each instructor shall prepare a written evaluation for each student in his class who receives credit. Exceptions may be made when the class is too large for written evaluations to be practicable. This determination shall be made by the Provost of the College of which the instructor is a Fellow; or in the case of courses whose instructors are not Fellows, by the Chairman of the Board of Studies by which the course is offered. The evaluation may be prepared in two separable parts, one of which may be only for the information of the Registrar, the College office, the student's adviser, and other appropriate faculty members; but in any event there must be a part which, separable from the former, will be made available to the student concerned. At the time of filing the grade report, the instructor keeps one copy of this evaluation, sends one to the Registrar, and three to the student's College. The College makes available one of its copies to the student and one to the student's adviser. (Am 29 May 68; 4 June 69; 28 Jan 72 23 May 73)
    • 9.3 Grading of comprehensive examinations
      • A9.3.1 All comprehensive examinations and senior theses shall be graded honors (H), pass (P), or fail (F). Papers of students receiving H or F must be read by at least two readers.
    • 9.4 Transmission of records
      • A9.4.1 Transcripts and other records will be issued by the Registrar only as requested by the student concerned. The documents to be sent out automatically on such a request shall include items `A' through `D' unless the student specifically requests that only `A' be sent out out.
        1. A record of all courses and grades including a brief explanation of our grading system and as full a subtitle as can be shown for each course taken at Santa Cruz. For students graded under the Passed/No Record system, this explanation must state that only work satisfactorily completed is recorded on the transcript.
        2. In chronological order, the unrestricted portion of all course evaluations, excepting only evaluations judged by reviewers in the College to be uninformative or irresponsible, such judgment to be communicated to the Registrar by the Provost or his delegate. No evaluation written prior to May 1968 will be transmitted except with the instructor's permission.
        3. An overall assessment of the student's academic career at Santa Cruz, prepared by his College; at the discretion of the College this assessment may be waived.
        4. An evaluation of the student's comprehensive examination and/or senior thesis, written by the Board or Committee sponsoring his major program.
        (2 Dec 71)
    • [5: The Assembly approved an experimental program of the Santa Cruz Division, combining grading on a Passed or Not Passed basis (with some optional use of conventional grading, comprehensive examinations and/or senior theses, as set forth in the Regulations of the Santa Cruz Division, Chapters 1, 8-12. The experimental program is subject to the following conditions:
      • It shall be limited initially to a five-year period, during which it shall supersede Senate Regulations with which it is otherwise in conflict.
        1. It shall be retroactive to September 1, 1968.
        2. The operation of the program will be surveyed by the Divisional Committees on Educational Policy, and Examinations and Grades, annually to insure that student are not being penalized or handicapped thereby. Each year the Division will report to the Assembly the results of this survey together with any Divisional actions concerning the program.
        3. During the five-year period the Statewide Senate Committee on Educational Policy may periodically examine the operation of the program in relation to the protection of students and the degree to which the program assists in the attainment of educationally desirable goals, but in any event the Committee will make such a review not later than the end of the fourth year of the program. (23 May 66)
        4. The Assembly authorized the continuance of the variance to Regulation 780 (A) for the Santa Cruz Division until the end of the Summer Term 1975. The Senate Committee on Educational Policy is directed to periodically examine the operation of the program during the intervening period, and to make a report to the Assembly not later than the spring meeting of 1974. This report is to include recommendations regarding permanent establishment or withdrawal of the variance to 730 (A). (24 May 69)]
      • A.9.1.1 When in these Regulations reference is made to grading in accordance with Senate Regulation 780 (A), it is to be understood that grade points and units are not involved. Graduation requirements for the Bachelor's degrees at Santa Cruz are stated in terms of quarter courses (see A10.1.1.), not units and grade points. (23 May 66)
      • A.9.1.2. Grades "P," "F," and "I" throughout these Regulations refer respectively to grades of passed , not passed , and undetermined (incomplete). (23 May 66) A9.1.2. Students in upper division courses shall be graded "P," "F" or "I" except that:
        1. Students in upper division courses required for the major and offered by the Board of Studies under which they are majoring shall be graded "P," "F" or "I" or alternatively in accordance with Senate Regulation 780 (A), at the discretion of the Board of Studies.
        2. Students in upper division courses requirement for the major by a Board of Studies but offered by another Board of Studies shall be graded "P," "F" or "I" or alternatively in accordance with Senate Regulation 780 (A), at the discretion of the Board offering the course. (23 May 65)
      • A.9.1.6 The quality of work awarded a grade of "P" shall be a clear passing standard - i.e., meriting certification of satisfactory progress towards the Bachelor's degrees. (23 May 66)
      • A.9.1.8 A grade in a single course extending over two or three terms of an academic year may be given at the end of the course. This grade will then be recorded as applying to each of the terms of the course. A student satisfactorily completing only one or two terms of a course extending over two or three terms of an academic year, for reason of illness or transfer, shall be given grades for those terms. (See 10.1.30) (23 May 65)
      • A9.3.1 College comprehensive examinations shall be graded uniformly either on an "A," "B," "C," "D," "F" basis or "H" (Honors), "P" (Pass), or "F" (Fail) at the discretion of each College. (23 May 66)
      • A9.3.2 Campus-wide comprehensive examinations shall be graded as: "H" (Honors), "P" (Pass), or "F" (Fail). Papers of students receiving "H" or "F" will be read by at last two readers. (23 May 65)
      • A16.1.1 [6: The Assembly approved the variance to Regulation 780 (A) for graduate students of the Santa Cruz Division to run concurrently with that for undergraduate students, through the Summer Term, 1975. (Revised 15 Jun 71)] Graduate students in graduate or undergraduate courses shall be graded "P," "F," or "I." (3 Nov 69)
      • A16.1.2 All preliminary, qualifying and/or comprehensive graduate examinations shall be graded Honors ("H"), Pass ("P"), or Fail ("Fail"). Papers of students receiving "H" or "F" grades will be read by at least two readers. (3 Nov 69)
      • A16.1.3 The quality of work awarded the grade of "P" shall be of clearly passing standard - i.e., meriting certification of satisfactory progress towards the Master's or Doctor's degree. (3 Nov 69)
      • A16.1.5 A grade in a single course extending over two or three terms of an academic year may be given at the end of the course. This grade will then be recorded as applying to each of the terms of the course. A student satisfactorily completing only one or two terms of a course extending over two or three terms of an academic year, for reason of illness or transfer, shall be given grades for those terms. In this context, Regulation 10.1.3 shall apply to graduate courses. (3 Nov 69)

Regulation 782

  1. Berkeley
    • A203. Beginning with the fall quarter, 1970, any student in good standing may enroll in courses on a Passed or Not Passed basis, subject to the following limitations and to such additional regulations as may be adopted by the faculties of the various schools and colleges:
      1. For students enrolled in a bachelor's or Master's Degree program, credit for courses graded Passed may be assigned for more than one-third of the total units undertaken and passed on the Berkeley campus at the time the degree is awarded. This limitation applies to courses completed after the effective date of this regulation. Units completed on another campus of the University by a Berkeley student enrolled as an inter-campus visitor are considered Berkeley work for the purposes of this regulation.
      2. A special student or limited student may take courses on a Passed or Not Passed basis at the discretion of the Dean of the school or college in which he is enrolled. (AC 17 Jun 70; Assembly 17 Nov 70)
    • A204. Departments may offer graduate or undergraduate courses on a Passed or Not Passed basis, subject to the following limitations:
      1. An instructor may be in charge of no more than one such course in any quarter, exclusive of individual study and research courses, except with the consent of the Dean of the appropriate college or school.
      2. A student enrolling in such courses is subject to the limitations specified in Regulation A203.
      3. Faculty members taking part in this experiment are expected to report their findings to the Committee on Educational Policy and the Board of Educational Development. (AC 17 Jun 70; Assembly 17 Nov 70)
    • A230. Supervised Independent Study for Undergraduates
      1. Subject to the limitations in (B), a student may earn credit for supervised independent study of topics of his own selection. Designation of that study as "Independent" is not intended to preclude his receiving faculty advice on topics or methods of study, nor to preclude two or more students' study of the same topic simultaneously.
      2. Limitations:
        1. Enrollment requires the prior consent of the instructor who is to supervise the study, and of the student's major adviser. The applicant shall show that his background is adequate for the proposed study.
        2. The student must have completed at least 90 units of undergraduate study and must be in good academic standing (2.00 grade point average or better).
        3. Credit for supervised independent studies in a single term may aggregate no more than five units.
        4. Only a grade of Passed or Not Passed is to be assigned.
        5. Subject to approval by the Committee on Courses of Instruction, a department may impose additional limitations on its supervised independent study course.
      3. Exceptions . On the advice of the instructor(s) concerned, the dean of a student's college or school may authorize exceptions to the limitations listed.
      4. Course Number . The number 199 is reserved for supervised independent study by undergraduates. (10 May 69)
    • A.207. For a period of five years, beginning September 1968, students enrolled in the three-quarter experimental elementary teacher education program in the School of Education may be graded on a Passed or Not Passed basis for the entire program of approximately fifteen units per quarter. At the end of each year of the trial period, an evaluation of the program shall be submitted to the Committee on Courses of the Berkeley Division. At the end of the fourth year the School of Education shall submit a full report to the Committee on Educational Policy of the Division. (19 May 69) (See A208 Below)
    • A208. For a second five-year period, beginning September 1973, students enrolled in the three-quarter experimental teacher education program in the School of Education may be graded on Passed or Not Passed basis for the entire program of approximately 15 units per quarter. At the end of the fourth year of the continued trial period, the School of Education must submit a full report to the Committee on Educational Policy of the Division. (30 May 73) (See A207 Above)
  2. Davis
    • A546. A regular student in good standing registered in the College of Agricultural and Environmental Sciences may take courses on a Passed or Not Passed basis. The grade of Passed shall be received for work which would otherwise receive a grade of "C-" or better. Units thus earned shall be counted in satisfaction of degree requirements, but shall be disregarded in determining the student's grade-point average. In the event that a student does not pass a course under this option no entry shall be made on his transcript. For graduation, at least 2/3 of the units taken in residence at Davis must be in courses taken for a letter grade excepting those courses taken in accordance with Davis Division Regulation A547. (2 Dec 71)
    • A546. A student in good standing registered in the College of Agricultural and Environmental Sciences is authorized to undertake one elective course each term on a Passed or Not Passed basis. More than one course can be taken per term on this basis providing the student has accumulated unused options from previous terms. The grade of Passed shall be received for work which would otherwise receive a grade of "D" or better. Units thus earned shall be counted in satisfaction of degree requirements, but shall be disregarded in determining the student's grade-point average. (14 Nov 68) Amended 2 Dec 71 See A546 above
    • A547. With the approval of the respective departments and of the appropriate Committees on Courses of Instruction, individual instructors may assign only Passed or Not Passed grades in specific courses. A student electing such a course may do so in addition to using his Passed or Not Passed option under Senate Regulation 782. This variance is granted for a period of five years and at the end of this time, UCEP will review the variance. (18 Nov 68)
    • A548. A student in good standing is authorized to undertake one course each term on the average of a Passed or Not Passed basis. In the event that a student does not pass a course under this option, no entry shall be made on his transcript. Units thus earned shall be counted in satisfaction of degree requirements, but such courses shall be disregarded in determining the student's grade-point average. The Passed or Not Passed option shall be subject to further regulation, consonant with Academic Senate Regulation 782, by the faculties of the various colleges and schools. This regulation shall be reproduced on all transcripts of record. (15 Jun 70)
    • A552. In courses being undertaken on a Passed or Not Passed basis, the grade of Passed shall be awarded only for work which otherwise would receive a grade of C- or better. (8 Mar 72)
    • A------. A regular student in good standing registered in the College of Letters and Science may take courses on a Passed or Not Passed basis. The grade of Passed shall be awarded for work which would otherwise receive a grade of "C-" or better. Units thus earned shall be counted in satisfaction of degree requirements, but shall be disregarded in determining the student's grade-point average. In the event that a student does not pass a course under this option, no entry shall be made on his transcript. No more than one-fourth of the courses taken in residence at the Davis campus, and presented for graduation, excluding courses taken in accordance with the DR A547, may be for courses taken on a P/NP basis. (6 Mar 74)
  3. Riverside
    • ADR4. Under such regulations as each faculty may determine, a student may be authorized to take one course each term, in the average, on a Passed or Not Passed basis. In addition, a student may be authorized to take one Physical Education activity course each term on a Passed or Not Passed basis. Units thus earned shall be counted in satisfaction of degree requirements but shall be disregarded in determining the student's grade-point average. (19 May 69)
  4. San Diego
    • 500(D)(1). Consistent with college policy, an undergraduate student in good academic standing may elect to be graded on a P/NP basis in a course. With the exception of units earned in independent study courses (numbered 199), no more than one fourth of an undergraduate student's total UCSD course units may be in courses taken on a P/NP basis.  Departments may require that courses applied toward the major be taken on a letter grade basis. (12 June 2019)
  5. Santa Barbara
    • A35(B). Regardless of a student's scholastic status, he may elect to enroll on a Passed/Not Passed basis in any Physical Activities course which satisfies a General Education requirement. This choice shall not preempt his Passed/Not Passed option in other courses. (AC 19 Jun 68; Assembly 10 Mar 69)
    • A36. The work of each student in the College of Creative Studies shall be evaluated as follows: (A) Courses taken in the College are to be reported in terms of Passed or No Record . The grade Passed shall be strictly reserved for work of satisfactory quality. For each course in which he earns a grade of Passed the student shall receive from one to six units of credit, as determined by the instructor of the course. Courses for which the grade of Passed is inappropriate are removed from the student's record. (29 May 75)
    • A36. [7: See bracketed footnote 4.] The work of each student in the College of Creative Studies shall be evaluated as follows:
      1. Courses taken in the College are to be reported in terms of the grades Passed or Not Passed . The grade Passed shall be strictly reserved for work of satisfactory quality. For each course in which he earns a grade of Passed , the student shall receive from one to six units of credit as determined by the instructor of the course. No credit shall be awarded for a grade of; Not Passed .(10 May 67) Amended 29 May 75 See A36 above
      2. Courses taken outside the College of Creative Studies shall be reported as provided in Regulation A20 (see page with Footnote # 4), but only the units thus earned shall be considered in evaluating the student's progress within the College. (10 May 67)

Regulation 784

  1. Davis
    • A549. In addition to the courses specified in Senate Regulation 784 (B), under such regulations as the Graduate Council and the department or group may determine, a graduate student in good standing is authorized to undertake one course each quarter on a Satisfactory or Unsatisfactory basis. After a graduate student has been advanced to candidacy for the Ph.D. degree, the student may undertake an unlimited number of courses on a Satisfactory or Unsatisfactory basis. (19 May 69)
  2. Los Angeles
    • A313. (B) With the consent of the departments involved, individual study and research or other work undertaken by a graduate student may be evaluated by means of the grades Satisfactory or Unsatisfactory . (10 Mar 67)
  3. Riverside
    • ADR6.1 In the Riverside Division, non-matriculated students in University Extension courses in the 300 and 400 series may choose to be graded Satisfactory or Unsatisfactory . The grade Satisfactory is given for work of "A," "B," or "C" quality. Work of "D" or "F" quality is graded Unsatisfactory . (24 May 68)
  4. San Diego
    • A3.1. With the consent of the departments involved, individual study and research or other work undertaken by a graduate student may be evaluated by means of the grades Satisfactory or Unsatisfactory . (15 Jun 70)

Regulation 800

  1. Irvine
    • 800(C)(1). Courses in which both resident and Extension students are enrolled and in which resident students received degree and grade-point credit are defined as concurrent courses. Concurrent courses shall be offered and supervised by appropriate University departments and after July 1, 1965, instruction in such courses shall be given only by professors of any rank, instructors, or lecturers [on at least half-time appointment]. (Variance is to delete language in brackets). (28 Mar 79)
    • 800(C)(1). Courses in which both resident and extension students are enrolled and in which resident students received degree and grade point credit are defined as concurrent courses. Concurrent courses shall be offered and supervised by appropriate University departments and after July 1, 1965, instruction in such courses shall be given only by professors of any rank, instructors, [or lecturers on at least half-time appointment]. (Variance is to add language in brackets). (2 Jun 77) Amended 28 Mar 79 See800 (C) (1) above
    • SR 800(C)(1). Courses in which both resident and Extension students are enrolled and in which resident students receive degree and grade-point credit are defined as concurrent courses. Concurrent courses shall be offered and supervised by appropriate University departments and instruction in such courses shall be given only by professors of any rank, instructors, or lecturers. (7 Dec 76) Amended 28 Mar 79See 800 (C) (1) above
    • 800(C)(1). A_____. Courses in which both resident and Extension students are enrolled and in which resident students receive degree and grade-point credit are defined as concurrent courses. Concurrent courses shall be offered and supervised by appropriate University departments and instruction in such courses shall be given only by professors of any rank, instructors, or lecturers. (Extended through Spring Quarter 1974). (7 Jun 72) Amended 28 Mar 79 See 800 (C) (1) above
    • 800 (C)(1). (Extended through the Spring Quarter 1975). (3 Dec 74) Amended 28 Mar 79 See 800 (C) (1) above
    • A-----. Courses in which both resident and Extension students are enrolled and in which resident students received degree and grade-point credit are defined as concurrent courses. Concurrent courses shall be offered and supervised by appropriate University departments and instruction in such courses shall be given only by professors of any rank, Instructors, or lecturers. (8 May 68, effective through winter quarter 1970; extended through spring quarter 1972, 16 Mar 70) Amended 28 Mar 79 See 800 (C) (1) above

Regulation 810

  1. Riverside
    • 810 A. In the curricula leading to the degrees of A.B. and B.S., and in postgraduate programs leading to certificates or to recommendations for teachers' credentials, all lower division and "100" series upper division courses with the credit designation "XB," "XL," "XR," "XSF," "XSB," "XD," etc., shall be accepted for unit and subject credit for all requirements of departments, schools, and colleges, as well as for general University requirements, if the corresponding regular course on the corresponding University campus is normally so accepted; lower division and "100" series upper division courses with the credit designation of only "X" shall be accepted in fulfillment of unit requirements on all campuses. (The foregoing provisions are subject to the restrictions of SR 812 .) Credit for courses in the "X300" and "X400" series is acceptable toward the A.B., B.S., and postgraduate programs leading to recommendations for teachers' credentials only within the limitations prescribed by the various colleges and schools. The suitability of "X" courses for fulfilling subject requirements will be determined by the usual procedures governing evaluation of credits gained at other acceptable institutions. [See SR 790 .] UCR Extension students utilizing the XRC (concurrent enrollment) prefix to enroll in regular session UCR courses may receive grade points as well as unit credit, should they continue in or be subsequently admitted or readmitted to regular student status. (amendement approved 24 May 2000)
  2. Irvine
    • 810 A. In the curricula leading to the degrees of A.B. and B.S., and in postgraduate programs leading to certificates or to recommendations for teachers' credentials, all lower division and "100" series upper division courses with the credit designation "XB," "XL," "XR," "XSF," "XSB," "XD," etc., shall be accepted for unit and subject credit for all requirements of departments, schools, and colleges, as well as for general University requirements, if the corresponding regular course on the corresponding University campus is normally so accepted; lower division and "100" series upper division courses with the credit designation of only "X" shall be accepted in fulfillment of unit requirements on all campuses. (The foregoing provisions are subject to the restrictions of SR 812 .) Credit for courses in the "X300" and "X400" series is acceptable toward the A.B., B.S., and postgraduate programs leading to recommendations for teachers' credentials only within the limitations prescribed by the various colleges and schools. The suitability of "X" courses for fulfilling subject requirements will be determined by the usual procedures governing evaluation of credits gained at other acceptable institutions. [See SR 790 .] Except as may otherwise be provided in the Academic Regulations of the Division, grade points for courses taken in University Extension are not counted toward fulfilling requirements for the degree. UCI students will have the units and grade points of courses taken through Access UCI: Concurrent Enrollment transferred to their record when they have been admitted or readmitted to regular student status. (12 Dec 2008)

Regulation 900

  1. Berkeley
    • A240. In the College of Agricultural Sciences, the College of Letters and Science, and the School of Business Administration, a student shall be subject to dismissal (a) if his grade-point average falls below 1.5 for any term, or (b) if after one term no probation he increases his grade-point deficit, or (c) if after two terms on probation he has not achieved a grade-point average of "2" (C average) computed on the total of all courses undertaken in the University, including courses graded Incomplete . (22 May 67)
    • A241. The following provisions shall govern the scholastic status of students in the college of Chemistry and in the College of Engineering at Berkeley: A student shall be subject to dismissal from the University (a) if during any term he fails to attain at least a "C" average in all courses for which he was enrolled; or (b) if at the end of any term he has failed to attain at least a "C" average in all courses undertaken in the University. The computation of grade-point average shall include courses graded Incomplete. A student in the College of Chemistry or in the College of Engineering at Berkeley who becomes subject to the provisions of this regulation shall be under the supervision of the Faculty of the college concerned. The Faculty or member designated by it shall have the power to dismiss from the University students under its supervision or to suspend the provisions of this regulation and permit the retention in the University of the students thus subject to dismissal, and the return to the University of students who have been dismissed under this regulation. (24 May 65)
  2. Davis
    • A552. (A). Minimum Progress Defined. A full-time regular undergraduate student (see Davis Division Regulation C561 for definition of a part-time student) shall be considered to make normal progress with an average of 15 units passed per quarter. Minimum progress shall be defined as an average of 13 units passed per quarter, calculated at the end of every quarter for the preceding three quarters. Any student who falls below minimum progress shall be “subject to academic disqualification.” (Amended 24 May 2000)
    • A552.
      1. Minimum Progress Defined. A full-time regular undergraduate student (see Davis Regulation C560 for definition of a part-time degree-student) shall be required to pass at least 36 units in his or her first three terms of enrollment on the Davis campus, at least 72 units in six terms of enrollment, at least 108 units in 9 terms of enrollment, at least 144 units in 12 terms of enrollment, and at least 180 units in 15 terms of enrollment. It is expected that a student will graduate before or at the completion of 15 terms of enrollment (or its equivalent for transfer students).
        1. Term of Enrollment. When a student is granted a variance from the minimum progress requirement, the exempt quarter(s) will not be counted as a "term of enrollment" for purposes of this regulation, and the units passed during the exempt quarter(s) shall not be counted toward satisfaction of the minimum progress requirement.
        2. Units Passed.
          1. Required remedial noncredit courses passed by students shall be evaluated according to the "Carnegie unit" rule * and counted as units passed.
          2. If a student receives the grade of D in a course and repeats the course, the course shall be counted as units passed each time it is passed.
          3. Units passed during a summer session at UCD or at another accredited school and transferred to UCD shall be counted as units passed during the term of enrollment immediately preceding the summer session.
          4. Units passed by examination in accord with policies established by the Divisional Committee on Courses of Instruction (see SR620) shall be counted as units passed during the term in which the examination was taken.
          5. Units graded IP (In Progress) shall be counted as units passed.
      2. Variance from Minimum Progress. The Faculty of a College (or its authorized agent) may grant a variance from the minimum progress requirement for one or more quarters for students who are on academic probation, or for other acceptable reasons. Among these reasons are certification by a physician that the student's health may necessitate a variance, certification by an employer that the student is working at least 12 hours per week, serious personal problems, an accident, or death in the immediate family.
      3. Failure to Make Minimum Progress.
        1. The first time a student fails to make minimum progress, the Registrar will enter the following notation on the student's transcript: "Below minimum progress. See General Catalog." This is a warning and does not constitute removal of a student from scholastic good standing.

          The second consecutive time a student fails to make minimum progress, he or she is subject to dismissal. The Registrar will enter a notation on the transcript: "Below minimum progress. Subject to dismissal. Continued registration is at the discretion of your College. See advisor or dean."

          A student who fails to make minimum progress may continue to take courses on a passed or not passed basis (see Davis Regulation A545).

        2. It is the responsibility of each College to provide advising for students who do not make minimum progress. Continued registration of an undergraduate student subject to dismissal for failure to make minimum progress is at the discretion of the Faculty concerned (or its authorized agent) and is subject to such conditions as the Faculty may impose.
        3. A notation on a full-time student's transcript that he or she either has not made minimum progress or is subject to dismissal for failure to make minimum progress shall be removed when the student meets the next applicable minimum progress requirement, or when the student has satisfied all other requirements for graduation, or at the discretion of the Faculty concerned (or its authorized agent).

          All notations regarding a failure to comply with the minimum progress requirement shall be covered up when copies of a student's transcript are prepared for outside persons or agencies, such as professional or graduate schools.

        4. A student who fails to make minimum progress at the end of the spring term, but who satisfies the minimum progress requirement by attending a summer session at UCD or at another accredited school, shall be regarded as though he or she had never failed to make minimum progress. The notation on the student's transcript that he or she has not made minimum progress or is subject to dismissal for failure to make minimum progress shall be removed.

          * "Carnegie Unit Rule" defined in Davis Division Guidelines. (30 Nov 77)

    • A522.
      1. A full-time regular undergraduate student (see Davis Regulation C560 for definition of part-time degree students) who does not pass at least 36 units during his first three terms of enrollment on the Davis campus shall be placed on probation. A full-time regular undergraduate student who does not pass at least 30 units during his first three terms of enrollment on the Davis campus shall be subject to disqualification.
      2. Beginning with the fourth term of enrollment at Davis, a full-time regular undergraduate student who does not pass at least 12 units in any term, or at least 40 units during any three consecutive terms, shall be placed (or remain) on probation. Such a student who does not pass at least 34 units during any three consecutive terms shall be subject to disqualification.
      3. A full-time regular undergraduate student shall be subject to disqualification after two consecutive terms on probation. (30 May 74) Amended 20 Nov 77 See A522 above
    • A552.
      1. A full-time regular undergraduate student (see Davis Regulation C560 for definition of part-time degree students) in the College of Letters and Science who does not pass at least 36 units during his/her first three terms of enrollment on the Davis Campus shall be placed on probation. A full-time regular undergraduate student in the College of Letters and Science who does not pass at least 30 units during his/her first three terms of enrollment on the Davis Campus shall be subject to disqualification.
      2. After three terms of enrollment at Davis, a full-time regular undergraduate student in the College of Letters and Science who does not pass at least 12 units in any term, or at least 40 units during any three consecutive terms, shall be placed (or remain) on probation. If such a student does not pass at least 34 units during any three consecutive terms, he/she shall be subject to disqualification.
      3. A full-time regular undergraduate student in the College of Letters and Science shall be subject to disqualification after two consecutive terms on probation. (6 Mar 74) Amended 30 Mar 74 See A552 above
  3. Irvine
    • A410. Normal Progress Requirement. Regular undergraduate students will become subject to probation or subject to disqualification for further registration in the University if they fail to make normal progress toward the baccalaureate.
      1. Normal progress for all regular undergraduate students is defined in the following table, in terms of quarter units completed at the end of quarters enrolled.
        Quarter Normal Progress Subject to Probation Subject to Disqualification
        1 12-15 8-11 7
        2 24-30 16-23 15
        3 36-45 24-35 23
        4 50-60 40-49 39
        5 65-75 56-64 55
        6 80-90 72-79 71
        7 96-105 89-95 88
        8 112-120 106-111 105
        9 128-135 124-127 123
        10 145-150 142-144 141
        11 162-165 160-161 159
        12 180 - -
      2. Students who at the end of a given quarter of enrollment have completed no more than a number of units in the range specified in the "Normal Progress"category under (A) are making normal progress. Students who at the end of a given quarter of enrollment have completed a number of units in the range specified in the "Subject to Probation" category under (A) are subject to being placed on probation by the Faculty of that student's school or college or its designated agent. Students who at the end of a given quarter of enrollment have completed no more than a number of units in the range specified in the "Subject to Disqualification" category under (A) are subject to disqualification by the Faculty of that student's school or college or its designated agent.
      3. Students who have completed two consecutive quarters on academic probation without having achieved at the end of that period at least the normal rate of progress specified under (A) are subject to disqualification.
      4. For purposes of calculating "Normal Progress," "Subject to Probation," and "Subject to Disqualification," students admitted to the University with Advanced Standing will be classified with respect to quarter of enrollment at entrance in accordance with the following table.
        Quarter at Entrance Advanced Standing Quarter Units at Entrance
        1 0-14
        2 15-29
        3 30-44
        4 45-59
        5 60-74
        6 75-89
        7 90-104
        8 105-119
        9 120-134
        10 135-149
      5. Units earned under the following three circumstances are not to be counted toward determination of the quarter at entrance under (D) above: (1) Advanced Placement Examination; (2) College Level Examination; (3) concurrent enrollment in college courses while in high school.
      6. The quarter of enrollment at entrance of students (including baccalaureate degree candidates who already hold a baccalaureate degree) seeking admission to the University with 150 or more Advanced Standing units will be determined by the Faculty offering the curriculum in which such a student seeks to enroll. This determination will be made consistent with the program required for such students to obtain the desired degree and with University residence requirements (SR 612 and 630).
      (28 Nov 73)
    • 503. Minimum Grade Requirement in the Major. Candidates for the undergraduate baccalaureate must attain at least a C average in all of the courses required in the major program and at least a C average in the upper division courses required in the major program. Higher averages than this may be required only in Honors Programs. (7 Dec 76)
  4. Los Angeles
    • A304 (A). The following provisions shall govern the scholastic status of all undergraduate students at Los Angeles except students in the School of Dentistry and the School of Medicine: (1) Academic Probation . A student shall be placed on academic probation if, while in good standing, he fails to maintain at least a grade "C" average for all courses undertaken in a quarter. (2) Academic Disqualification . A student shall be subject to disqualification from further registration at the University (a) if his grade-point average falls below 1.5 for any quarter, or (b) if after two quarters on academic probation he has not achieved a grade-point average of 2.0 (C average) for all courses undertaken in the University, or (c) if while on academic probation his grade-point average for work undertaken during any quarter falls below 2.0 (C average). (3) Minimum Progress . An undergraduate student in the College of Letters and Science who does not pass at least 36 units during any three consecutive terms shall be placed on probation, and an undergraduate student who does not pass at least 32 units during any three consecutive terms shall be subject to disqualification from further registration at the University. Courses bearing solely letter designations may be used to meet this requirement only during the first three quarters of residence. Petitions for exception to these requirements must be approved by the Dean and may be granted only on account of poor health or of regular outside occupation requiring half-time or more. (B) A student who fails to meet the minimum scholarship or minimum progress requirements specified in paragraph (A) is subject to such supervision as the Faculty of his college or school may determine. The Faculty or its designated agents may (1) disqualify such a student from further registration as provided in paragraph (A) (2) or A (3); (2) suspend his disqualification, continuing him on probation; or (3) authorize the return on probation of a disqualified student. (3 Dec 74)
    • 450. Study-List Limits. (A) A student who is not on academic probation or subject to disqualification because of grade-point deficiencies (Divisional Regulation A-304 (A) (1) or A-304 (A) (2)) may present a study-list aggregating 17 units per quarter without special permission. After his first quarter a student may, on petition, carry for credit a program of not more than 5 courses (20 units) if in the preceding quarter he attained at least a B average on his total program. All repeated courses are to be counted in study-list limits. Concurrent enrollment in courses offered by University Extension (including correspondence courses) or at other institutions is not permitted except in extraordinary circumstances and no credit will be given for such courses unless the approval of the Dean has been obtained by petition prior to enrollment. (B) Courses bearing solely letter designations are to be counted as full courses for study-list purposes regardless of their unit value.
    • 452. [delete] (3 Dec 74)
    • A304.
      1. The following provisions shall govern the scholastic status of all undergraduate students at Los Angeles except students in the School of Dentistry and the School of Medicine:
        1. Probation . A student shall be placed on probation if, while in good standing, he/she fails to maintain at least a grade "C" average for all courses undertaken in a quarter.
        2. Dismissal. A student shall be subject to dismissal from the university (a) if his/her grade-point average falls below 1.5 for any quarter or (b) if after two quarters on probation he/she has not achieved a grade-point average of 2.0 (C average) for all courses undertaken in the University or (c) if while on probation his grade-point average for work undertaken during any quarter falls below 2.0 (C average).
        3. Grade-point averages shall be computed on the basis of all courses undertaken in the University, including courses graded Incomplete but not including non-credit courses or courses taken in University Extension.
      2. A student who fails to meet the minimum scholarship requirements specified in paragraph (A) is subject to such supervision as the Faculty of his college or school may determine. The Faculty or its designated agents may
        1. dismiss such a student as provided in paragraph (A) (2);
        2. suspend his dismissal, continuing him on probation; or
        3. authorize the return on probation of a dismissed student.
        (24 May 65) Amended 3 Dec 74 A304 above
  5. San Francisco
    • A-----. The status of students in the Schools of Dentistry, medicine, Nursing and Pharmacy in the San Francisco Division shall be determined by the appropriate Faculty or its designated agent. Students may be placed on probation or made subject to dismissal, not only for scholastic deficiencies but also for deficiencies in other qualifications for these professions in computing grade-point average of the students in the above-mentioned Schools, only courses taken as regularly matriculated students in these Schools are to be included in the computation. (24 May 65)
  6. 6. Santa Barbara
    • A15. [8: See bracketed footnote 4.] (A) The following minimum probations shall govern the scholastic status of all undergraduate students at Santa Barbara except students in the College of Creative Studies....(10 Mary 67)
    • A16.
      1. Continued registration in the College of Creative Studies is governed by the following provisions:
        1. each student in the College must maintain a GPA of at least 2.0 in all University courses undertaken outside the College;
        2. with the approval of the President of the University and the Executive Committee, the Provost may require any student to withdraw from the College on recommendation of the student's advisor. In the case of students whose withdrawal from the College is not based on scholastic deficiencies in courses taken outside the College, transfer to another college of the University shall be negotiated.
      2. Students subject to withdrawal from the College as specified in paragraph (A) shall be under such supervision as the Faculty of the College may determine. In the case of students with scholastic deficiencies in course taken outside the College, the Faculty or its designated agents may exercise the authority specified in Regulation A45. (10 Mar 67)
    • A45.
      • (A)
        1. Academic Probation . An undergraduate student shall be placed on academic probation if at the end of any term while he is in good standing his cumulative grade-point average is less than 2.0 computed on the total of all courses undertaken in the University (however, see paragraph (D) below).
        2. Academic Disqualification . An undergraduate student shall be subject to academic disqualification from the University (a) if at the end of any term his grade-point average for that term is less than 1.5, or (b) if while on academic probation his grade-point average for any term falls below 2.0, or (c) if after two consecutive terms on academic probation he has not achieved a gradepoint average of 2.0 computed on the total of all courses undertaken in the University (however, see paragraph (D) below).
      • (B) (1) An undergraduate student on academic probation is under such supervision as the Faculty of his college or school may determine. The continued registration or the return of an undergraduate student subject to academic disqualification is at the discretion of the Faculty concerned, or its authorized agent, and is subject to such conditions as that Faculty may impose.
      • (B) (2) No change
      • (C) (2) No change
      • (D) (2) No change
      • (E) (2) No change
      (29 Nov 72)
  7. Santa Cruz
    • 12.1 A Disqualification
      • 12.1.1 A student is subject to disqualification if at the end of his first regular term he has passed less than one regular course of instruction; if at the end of his second regular term he has passed fewer than four regular courses of instruction; if at the end of his third regular term he has passed fewer than seven regular courses of instruction; thereafter, if at the end of any regular term he has passed fewer than eight regular courses over the three immediately preceding regular terms during which he was a registered student.
      • 12.1.2 Determination of whether a student is subject to disqualification is made at the end of each regular term. If a student is subject to disqualification, the Faculty of his College may (a) waive disqualification, (b) waive disqualification but bar enrollment for one or more quarters, or (c) disqualify the student. In the event it considers action `b' or `c,' the student must be informed of the pending action before it is taken and given an opportunity to appeal the decision by bringing new considerations before the College.
      • 12.1.3 A student who passes fewer than three courses in any regular term shall be notified thereof, shall be informed of Regulations 12.1.1 and 12.1.2, and shall be referred to his adviser.
      • 12.1.4 A decision to disqualify a student who becomes subject to disqualification at the end of any term must be made before the end of the first week of instruction of the succeeding term or, in the case of a student subject to disqualification at the end of the Spring Term, within 21 days after the end of that term. If for any reason a student subject to disqualification is not disqualified, he shall not again be subject to disqualification unless he passes fewer than three courses in any regular term, in which case Regulation 12.1.1 shall apply.
      (8 Mar 72)
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